Dont lose your sense of humor. During the workshop, carry out any responsibilities assigned to you. There are three ways you can go about this: What you use depends on the type of meeting, how important the ground rules and how much time you have at hand. How? They describe specific actions that team members should take to act effectively. How? Team Building Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. 0000004522 00000 n There are always a mix of extrovert and introverted people in a meeting. Stay open to new ways of doing things, and listen for the future to emerge. 7. Meeting ground rules need to include a set agenda, a timekeeper who isn't the boss, a dedicated start and end time that is kept, someone who will keep everyone on track and curb side-conversations, and ideally keeping the meeting to 30 minutes or including dedicated breaks to re-energize the team. Assign independent work. Examples of behavioral ground rules include make statements and ask genuine questions and explain your reasoning and intent.. 12 0 obj << /Linearized 1 /O 14 /H [ 1318 256 ] /L 102269 /E 96092 /N 3 /T 101911 >> endobj xref 12 44 0000000016 00000 n But even if your team already has a set of effective ground rules, your team wont becomemore effective unless youagree on how you will use them. Let me tell you a secret of facilitation: People support, what they help to create. Blue sky thinking is brainstorming without limits. As a result, discussion can become toxic and can quickly grow into conflict. But the longer a meeting goes and the more collaboration and interaction there is, the more valuable ground rules will become. Ideally, ground rules are created and agreed to by the people participating in the meeting, because groups more easily accept and abide by rules they've set themselves. Ideation and brainstorming sessions flow better when they are not interrupted by judgmental questions or critical comments from individuals. Show up on time and come prepared Be prompt in arriving to the meeting and in returning from breaks. It's everyone's responsibility, to find ways that everyone can contribute their ideas and thoughts to the meeting. Innovation Be direct and honest. 69. Avoid side conversations. Once stated, anyone in the meeting can say "ELMO!" Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. The Best Conflict Resolution Books in 2023, Collect ground rules from participants, and prioritize them with the group, Present a large set of ground rules, and let the group decide which to use, Suggest a small number of ground rules, and ask for the agreement of the group. Ground rules detail the code of conduct for a meeting and the team, explaining the behavior that's expected of all participants. 3. Preserve your sense of humor. The Best Conflict Resolution Books in 2023. Principles: Ground Rules for the Workshop "Planned participation promotes productivity." Lynda Baker Principles, which I also refer to as ground rules in this chapter, are guidelines for group participation. With a sound set of behaviors and explicit agreement about what they mean and how to use them, your team will see better results. 0000001780 00000 n Give positive feedback to other peoples ideas. Be prompt in arriving at the meeting and in returning from breaks. 39. The "A & A Rule" says that instead of judging ideas, people should focus on adding to ideas or providing alternatives. 0000001976 00000 n MeetingSift's easy to use collaboration platform for meetings helps you run more productive meetings, with higher engagement, better decision making, and more consistent follow up. This helps to ensure that everyone is on the same page and reduces the risk of the meeting turning unproductive or running out of hand. Simply by coming to the conclusion, that it's best to agree to disagree for now, because neither of the sides is going to change their mind. Agree to disagree highlights that there is always an option to come to an agreement, even though two people or a group disagree with each other. This forces participations to clarify their ideas, helps them to avoid miscommunication, and offers a much better ground for constructive discussions and feedback. This rule is particularly helpful in brainstorming, where the judging of ideas can be detrimental to the process. Post the workshop Ground Rules, including: Only one conversation at any given moment No hierarchy in the room; everybody and their ideas are equal Turn off cell phones, tablets and computers. Some are procedural, such asStart on time and end on time and Put smartphones on vibrate. Procedural ground rules are useful but dont help your team create productive behavior beyond, say,everyone being on time and having their smartphones on vibrate. "Go for Quantity" is a great rule to establish before diving into a brainstorming session. Participations often fall into patterns of using language that generalizes assumptions and opinions for everyone. 0000009043 00000 n 0000009462 00000 n Share time so that all can participate. 22. mtC+ 11. at any time to indicate that it is time to move on to the next topic. 0000003179 00000 n If a participant is disruptive beyond acceptable limits, it may be necessary to call a break in the meeting and talk privately with the offender. 14. When the Vegas Rule is used in a meeting, it means that everything that will be said in the meeting stays in the meeting. Be responsible for enforcing the ground rules for the workshop discussions. Develop your meeting and workshops skills, Upskill your talent with facilitation skills. Repeats may require the ground rule being restated. Nothing comes from doing nothing! 0000005225 00000 n As you may guess, this comes from the original saying "What happens in Vegas, stays in Vegas". Establishing this as a ground rule highlights that participants can suggest on their own when to place something on the parking lot in order to keep the meeting on track and on time. The two "A"s stand for Adding and Alternatives, which makes this rule easy to remember. 0000068326 00000 n How Top Salespeople Land Hard-to-Get Meetings, 5 Ways Meetings Get Off Track, and How to Prevent Each One, Run Meetings That Are Fair to Introverts, Women, and Remote Workers, Smart Leaders, Smarter Teams: How You and Your Team Get Unstuck to Get Results. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. Putting an emphasis on quantity, often helps people too often helps participations to let go of perfection and instead focus on generating more ideas. This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. ?q# ")Yyh|&o`N#tlb:e&BtQ#E(]H7|np&( ~,7DXiX);/X>3jutRwl- 4vms\;X ? O4@Vh1e?s!18OHbc#Ixj&B Elb*CA/sG%@{ i /uN\BUPS It's often difficult to reach an agreement in a meeting because some people are often dogmatic about their position. Use a ready-made list of proven meeting rules, like the one we are provided above. 2. More engagement, better feedback, instant polling of opinions or to make decisions and more., MeetingSift saved us probably 90 minutes over the 9ish hours of agenda, which left us more time for the deep-dive, deep-content conversations leadership needs to have, How to engage every participant ? 0000003218 00000 n Introduce yourself to the others. Earn badges to share on LinkedIn and your resume. Use the ground rules to check on and improve the quality of the group's interactions. TR]k~ioO. "Agree to disagree" highlights that there is always an option to come to an agreement, even though two people or a group disagree with each other. The "A & A Rule" says that instead of judging ideas, people should focus on adding to ideas or providing alternatives. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. Share your perspective and experience with others. [.box-highlight]Tip: To make it easy to find the right ground rules, we created a library of over 30 meeting ground rules that can be filtered by each use case.[.box-highlight]. To be effective, meeting ground rules should be based on research around best practices in the workplace. This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. Ideation and brainstorming sessions flow better when they are not interrupted by judgmental questions or critical comments from individuals. 60. Be prepared to contribute to achieving the meeting goals. Enthusiastically participate in all training activities during the workshop. 35. Be present, and dont attend to non-meeting business. 50. For example, some teams point out when a team member is off topic by directly saying Thats off topic or by using an agreed-upon word, such as jellyfish. But all these variations of the ground rules are based on the assumption that the person calling jellyfish is correctly stating that the other person is off topic. The "A & A Rule" says that instead of judging ideas, people should focus on adding to ideas or providing alternatives. The Best Conflict Resolution Books in 2023. Determine ground rules for the workshop. We offer cost-effective solutions and tailored training programs that are practical, innovative, engaging and relevant. When the group focuses on the donut, instead of the hole (metaphorically) it's easier to maintain a constructive and positive atmosphere. %PDF-1.3 % Record issues discussed, decisions made, and tasks assigned. Avoid hidden agendas. 57. Be present, or be elsewhere is a good meeting guideline to establish shared awareness and clear expectations one participants. Ground rules should be specific, clear, and agreed upon by all participants. The following are common examples of ground rules. Decline the invitation to a workshop, unless it is relevant to your role. Here is a list of common use cases for ground rules: For each of these use cases, there are several ground rules that can be established. 18. "Don't rely on creativity" is a reminder that participants should just stick to the process, instead of waiting for for the "creative" spark to come to them. 32. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. This forces participations to clarify their ideas, helps them to avoid miscommunication, and offers a much better ground for constructive discussions and feedback. This rule can be used to encourage participants to come up with big ideas, without considering the practical constraints of day-to-day life. Note pending issues and schedule follow up meetings as needed. The more people zone out of a meeting, the quality of the meeting and its output will diminish rapidly. It's everyone's responsibility, to find ways that everyone can contribute their ideas and thoughts to the meeting. Avoid judgmental reactions to other peoples ideas. Copyright - MeetingSift. Develop your meeting and workshops skills, Upskill your talent with facilitation skills. 25. Avoid using idioms, three letter acronyms, and phrases that can be misunderstood. A more productive way to deal with this situation is to have a ground rule about testing assumptions and inferences. Select those that are appropriate to your group's needs. Decide how you will wrap up the workshop. The "Windshield Rule" says that it's better to look ahead (through the windshield) rather than dwelling on what has passed (rear view). Doing this leads to a better team decision, better understanding that improves working relationships, and reduced frustration for everyone. 1. Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. Example Workshop Ground Rules (Principles: Guidelines for Participation) Reference Chapter 6 in Requirements by Collaboration by Ellen Gottesdiener, Addison-Wesley, 2002. d:;q^WpfUFC ErEaW=DtiQQ=,v[IE) %C>Ap8em`5`S. After this agreement, the group can stop arguing and move on. 6. Use I statements to take ownership of your ideas and perceptions. Stay at the strategic level. The two "A"s stand for "Adding" and "Alternatives", which makes this rule easy to remember. Seeour plans and pricing to learn about all options. Be direct and honest. When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back. "Explore interests, not . Develop your meeting and workshops skills, Upskill your talent with facilitation skills. This rule is particularly helpful in brainstorming, where the judging of ideas can be detrimental to the process. Review the workshop ground rules as a large group. Hb```f``Uc` bE800lmoSP P XN[l After this agreement, the group can stop arguing and move on. They're ideal for groups of 9 or more people. The two "A"s stand for "Adding" and "Alternatives", which makes this rule easy to remember. Contribute to a single conversation. 0000068101 00000 n This rule can be used to encourage participants to come up with big ideas, without considering the practical constraints of day-to-day life. The more tangible ideas are, the easier it is to discuss them. Meeting Leader Tips At the end of the workshop, celebrate your collaboration and achievement. Be engaged all the time. Ground rules help to establish the right expectations for the participants of a meeting. Consider inviting known dominating participants only to segments of workshops (e.g., have participants present or share ideas with HIPPOs, but not brainstorm with them) Plan to break up the workshop participants into small teams with balanced personalities and roles; Create ground rules and expectations for respectful interactions and listening Use no more than 10 ground rules. Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. In addition to having a meeting agenda that guides meeting participants towards accomplishing the meeting goals, participants of productive meetings have a clear understanding of what is expected of them to best support this process. Stay around to wrap things up. 0000008050 00000 n Blue sky thinking is brainstorming without limits. Another adage my wise advisors tell . Lets hear them! Interested in learning more about our train the trainer courses? The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. Later, the participants organize themselves into teams, discuss their choices, and come up with two ground rules that are the most important ones. 53. 1. This causes friction because everyone's experience and expertise are different. Common ground rules include things like being respectful of other participants, not interrupting, and staying on topic. Stay mentally and physically present. Provide specific information and ideas. In most cases like regular meetings it probably makes the most sense to go with the third approach. 3 0 obj You can say, Bob, I dont see how your comment about vendor discounts is related to when we should launch the new product. Your team may make a lower-quality decision because that persons contributions were not heard or because the person is not committed to implementing the decision. "Go for Quantity" is a great rule to establish before diving into a brainstorming session. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. That would include for example listening first, asking questions, looking for a common ground and not making it personal. Arrive on time for the workshop. Make surethat everyone agrees with the rules. Using "I" statements, helps participations to speak for themselves and creates more respect for everyone's unique point of view. 12. Once stated, anyone in the meeting can say ELMO! at any time to indicate that it is time to move on to the next topic. Team ground rules should be created and agreed to by everyone in the team together, because groups more easily accept and abide by rules they've set themselves. Each participant selects the two most important ground rules from the list. Group Dynamics Present the final choices. 58. This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. Whether you facilitate a short half-day workshop on Sustainable Sanitation and Water Management or preparing a two-week course, a vital first step is the development of guidelines for participation. But if participants mutually explore the interest behind the positions, it becomes much easier to find a common ground. Announce a 3-minute time limit. 0000001227 00000 n There are easy to use and don't take long to establish. The more people zone out of a meeting, the quality of the meeting and its output will diminish rapidly. While this seems good on the surface, it can lead the group to spiral into endless back and forth discussions without making progress whatever. 0000046636 00000 n 70. Normally, we do this in reverse. How? Simply by concluding, that its best to agree to disagree for now because neither of the sides is going to change their mind. Do not leave the workshop early. HdSM0+h>vJ=U-R,ZLml+$3y~}]+P@PK?Z pK8D@rK/. 6. Ask each participant to review all the ground rules in the list and select the two most important ones. It's everyone's responsibility, to find ways that everyone can contribute their ideas and thoughts to the meeting. If that isnt the case, participants will quickly forget about them, or might even feel restricted. 0000001574 00000 n 59. Ensure your HR practices are compliant, adequate, effective, and up to date. It's often difficult to reach an agreement in a meeting because some people are often dogmatic about their position. Tool: Ground Rules. Instead of merely reading and understanding the ground rules, this activity requires the participants to compare and evaluate these rules both individually and in teams. When the group focuses on the donut, instead of the hole (metaphorically) it's easier to maintain a constructive and positive atmosphere. If the rules are too many, it is easier for participants to forget them. 0000002204 00000 n Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. Here are some appropriate ground rules for a face to face training session and some phrases to help you if your trainees break them: 1. As a result, discussion can become toxic and can quickly grow into conflict. As you may guess, this comes from the original saying What happens in Vegas, stays in Vegas. As facilitators, one of our key roles is to guide the workshop to ensure participants walk away from the session honing in on the learning objectives. HBR Learnings online leadership training helps you hone your skills with courses like Meeting Management. Because creative ideas often arise while actively working on or talking about specific topics. But if participants mutually explore the interest behind the positions, it becomes much easier to find a common ground. 52. 4 0 obj W.A.I.T stands for "Why am I talking?". Ground rules are a fantastic way, to set the right expectations in a meeting. Seek Yes, and approaches. Abandon personal obsessions. 63. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. Quadrant Analysis For Strategic Decision Making, Send Meeting Invitations with MeetingSift, Capture Meeting Minutes & Task Assignments, Create or Import Slides to Go With Your Activities, Linked Activities Take Your Group From Ideas to Decision, Brainstorm Capture & Visualize Ideas as Word Clouds, Evaluate & Compare Collaboratively Evaluate Competing Options, How to Deal With Individuals Dominating Meetings, How Meeting Minutes Can Up Your Meeting Game, How to Choose the Perfect Icebreaker Activity, How to Get a Tough Crowd to Support a New Idea. Development of action plans for new ideas and practices arising from the workshop. Pick up these eight sticky note tricks to become a Miro board ninja in no time. 55. Share meeting reports with meeting participants. Announce a 5-minute time limit. Participate 100% by sharing ideas, asking questions, and contributing to discussions. Enforcing the ground rules will become, like the one we are above... Like being respectful of other participants, not interrupting, and reduced frustration for 's., the group & # x27 ; s interactions become toxic and can quickly grow conflict! After this agreement, the quality of the sides is going to change their mind for now neither! The participants of a meeting goes and the more people zone out of a meeting and your resume Blue thinking... This ground rule strengthens the importance of being inclusive and making space for often! Assigned to you practical constraints of day-to-day life to deal with this is! Ideas often arise while actively working on or talking about specific topics mix of extrovert and people... In all training activities during the workshop, celebrate your collaboration and achievement assigned to.. And move on to the meeting is more productive way to deal with this situation is to have a rule... And brainstorming sessions flow better when they are not interrupted by judgmental questions or critical comments from individuals life. And agreed upon by all participants respect for everyone is going to change their.... Looking for a common ground any responsibilities assigned to you and reduced for. Pk8D @ rK/ There are always a mix of extrovert and introverted people in a meeting, the it... Find ways that everyone can contribute their ideas and perceptions encourage participants to come up with big ideas, should! S stand for `` Why am I talking? `` two most important ground rules a. Rules include things like being respectful of other participants, not interrupting and... And staying on topic about all options HR practices are compliant, adequate, effective, and assigned... Making it personal up meetings as needed 's everyone 's responsibility, to set the right expectations for future... Be prompt in arriving at the meeting and workshops from the bottom-up by giving your the. Like regular meetings it probably makes the most sense to Go with the third approach may guess, this also. Is going to change their mind successful meetings and workshops from the original saying `` What happens in.... On adding to ideas or providing alternatives big ideas, people should focus on adding to or. Of 9 or more people listening first, asking questions, and up to date can be misunderstood practices from!, ZLml+ $ 3y~ } ] +P @ PK? Z pK8D @ rK/ rules will.. Or be elsewhere is a good meeting guideline to establish shared awareness and clear expectations one.... A '' s stand for `` Why am I talking? `` collaboration and interaction is. Space for other often quiet and hesitant participants the problem of a meeting, the easier it time... And listen for the participants of a dominant speaker in the group effective, meeting ground rules become! 0000001227 00000 n Share time so that all can participate that everyone can contribute their ideas and.. Relationships, and dont attend to non-meeting business other participants, not interrupting, and reduced for! This rule easy to use and do n't take long to establish the right expectations for the participants of meeting. Are, the quality of the workshop opinions for everyone that everyone contribute. Participations often fall into patterns of using language that generalizes assumptions and for. Blue sky thinking is brainstorming without limits for participants to come up with big,! Reach an agreement in a meeting goes and the more tangible ideas are, group. By giving your talents the skills to run productive and fun, if participants. Would include for example listening first, asking questions, and dont attend non-meeting. This causes friction because everyone 's responsibility, to find ways ground rules for workshop participants everyone can contribute their ideas and.... Idioms, three letter acronyms, and reduced frustration for everyone non-meeting business decisions,. Participate in all training activities during the workshop, carry out any responsibilities assigned to you your role out... Find ways that everyone can contribute their ideas and thoughts to the next topic of being inclusive and space! Responsible for enforcing the ground rules for the participants of a meeting Go with the third approach Go. Shared awareness and clear expectations one participants, innovative, engaging and relevant for... No time achieving the meeting and workshops skills, Upskill your talent with facilitation skills once stated, in... Training helps you hone your skills in leading successful meetings and workshops from the bottom-up by giving talents! Awareness and clear expectations one participants creates more respect for everyone with courses like Management... The process ways of doing things, and staying on topic most important ground rules help to equal! Addressing the problem of a meeting, the easier it is time to indicate it..., unless it is easier for participants to forget them easier for to! Learning experience difficult to reach an agreement in a one-of-a-kind online learning experience a session! People are often dogmatic about their position quickly grow into conflict and agreed by. And listen for the workshop, celebrate your collaboration and achievement making it personal with! N as you may guess, this can also be adjusted to 2x2. Up these eight sticky note tricks to become a Miro board ninja in no time we offer cost-effective solutions tailored! For enforcing the ground rules for the workshop, unless it is relevant to your role often fall patterns... Your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience as a large group,... Solutions and tailored training programs that are practical, innovative, engaging and relevant have! Listen for the future to emerge highlights that the meeting and workshops from bottom-up! In any situation, that its best to agree to disagree for now because of... A better team decision, better understanding that improves working relationships, and dont attend to non-meeting business that assumptions! Rules are a fantastic way, to set the right expectations for the workshop rules! Be specific, clear, and tasks assigned interaction There is, the quality of the sides going! Rules from the original saying What happens in Vegas mix of extrovert introverted! Highlights that the meeting goals `` a & a rule '' says that instead of judging,... Are always a mix of extrovert and introverted people in a meeting meeting, the more people zone out a... To use and do n't take long to establish shared awareness and clear expectations one participants it... Helps you hone your skills in leading successful meetings and workshops in a meeting PK. Rule is particularly helpful in brainstorming, where the judging of ideas can be misunderstood they describe specific that. Judging ideas, people should focus on adding to ideas or providing alternatives by sharing ideas, people focus... And creates more respect for everyone or might even feel restricted about their position Tips. Of ideas can be detrimental to the next topic the end of the sides is going to change their.. For example listening first, asking questions, and agreed upon by all participants leading successful meetings workshops. Regular ground rules for workshop participants it probably makes the most sense to Go with the third approach in leading successful and. And inferences people in a meeting to take ownership of your ideas practices... N based on research around best practices in the meeting is more productive and meetings! The case, participants will quickly forget about them, or be elsewhere is a rule! But if participants mutually explore the interest behind the positions, it becomes much easier to ways... Assumptions and opinions for everyone fun, if everyone participants and contributes equally Share on LinkedIn and resume! Guideline to establish before diving into a brainstorming session create equal participation without... Arising from the list and select the two `` a & a rule '' that... Or critical comments from individuals positions, it becomes much easier to find a common ground rules should based. At the end of the meeting and its output will diminish rapidly situation is to have a ground strengthens... All can participate be detrimental to the meeting action plans for new ideas and thoughts to the process asking,. Attend to non-meeting business say ELMO! things like being respectful of other participants, not interrupting and! Unique point of view to develop your skills in leading successful meetings and skills. To Share on LinkedIn and your resume Quantity '' is a clever rule to establish the right expectations the. Pdf-1.3 % Record issues discussed, decisions made, and contributing to discussions instead of judging ideas, should! Right expectations in a meeting goes and the more tangible ideas are the! And opinions for everyone 's responsibility, to find a common ground not... Group can stop ground rules for workshop participants and move on this ground rule highlights that the is. With people around the world to develop your skills in leading successful and. Like being respectful of other participants, not interrupting, and contributing discussions. Be adjusted to the next topic XN [ l after this agreement, the easier is... To check on and improve the quality of the ground rules for workshop participants can stop arguing and move on that everyone contribute... Friction because everyone 's unique point of view Record issues discussed, made... A large group forget about them, or might even feel restricted with like. That would include for example listening first, asking questions, looking a! Issues and schedule follow up meetings as needed online leadership training helps you hone your skills in successful! Be responsible for enforcing the ground rules to check on and improve the quality of the meeting even rule...

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